Eden Futures provides high quality, person centred care, support and enablement for people with disabilities and support needs. We develop services around the individual at all stages of their care pathway from treatment and support under the Mental Health Act, on discharge from hospital under a CTO, to lifestyle support in the community. With over 33 Services covering the UK, we are one of the most trusted Supported Living companies. We support adults who have a variety of conditions including learning/physical disabilities, mental health, autism to live independently in their own communities.
Department: Service Development
Reporting to: Director of Service Development
Hours: 37.5 per week
Benefits: Westfield Health cash plan level 2 upon joining
Death in Service at 2x Salary
Income protection insurance
5 weeks annual leave rising to 6 weeks over 5 years
Long service awards
The duties of a Tender Writer fall under the following Competencies:
Section A: Identifying Opportunities
Section B: Planning and Delivering
Section C: Collaborative Working
Section D: Strategic Thinking
Section E: Continuing Professional Development
Section A. Identifying Opportunities
*Scoping and monitoring commissioner portals for new tender opportunities
*When opportunity identified, being the first responder, completing information requested and ensuring that the operational team are involved
*Completing To bid or not to bid (TBNT) paperwork for approval as appropriate
*Facilitating freedom of information requests to gain key business intelligence around potential growth opportunities.
*Contract monitoring and keeping other departments up to date with any changes in the organisation’s obligations.
Section B. Planning and Delivering
*Meeting proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval
*Completing tender documentation to a high standard and within defined timescales in order that the EET can review prior to deadlines
*Entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; transmitting proposals.
*Gathering proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals (liaising with the operations team to respond with appropriate information)
*Submitting tender documentation on time
*Supporting with the creation of power point presentations in the event this is part of the tender process
*Improving proposal-writing results by evaluating and re-designing processes, approach, coordination, and implementing any changes required (building up a library of case studies as appropriate)
*When a tender becomes successful, ensuring the contract document is sent to the CEO for signing and monitor its return and ensure it is then placed on the Intranet for EET to refer to
*Keeping up to date case study library and good new stories from across the organisation.
Section C. Collaborative Working
*Liaising with operational colleagues to attend strategy meetings or pre-tender consultations that are arranged by commissioning authorities
*Obtaining approvals by reviewing proposal with key colleagues.
*Updating tender bulletin and distribute to EET on a monthly basis
*Liaising with the finance / EET to establish the correct fee levels to be submitted to each tender
*Keep up to date contract registers and inform department heads of any changes that may impact on the organisation’s contractual obligations with their key stakeholders
*Diarise regular meetings with head of departments to ensure contents of tender information and data is relevant and up to date.
Section D. Strategic Thinking
•Proactively searching for and being aware of framework updates and opportunities
•Updating 12-month forward view of tender opportunities. Identifying demand to establish extra resource in advance to ensure tender bids are strategically planned if further resource / assistance is required.
•Keeping information re: commissioners up to date on a central location
•Keeping information about frameworks and fees etc up to date.
Section E. Continuing Professional Development
•Updating market knowledge by participating in educational opportunities; maintaining
•Professional networks with key stakeholders
•Keeping up to date with changes and trends from a commissioning point of view so that we always supply the best possible information
•Seeking feedback and learning points when not successful.