Regional Administrator


Job Title: Regional Administrator

Location: Derbyshire

Hours: 37.5 hours per week

Job Purpose

To provide a professional and business-like point of contact at Head Office for all Staff, Service Users and Visitors whilst providing administrative support to the designated Regional Office Team.

Responsibilities:

· Provide general administrative duties – opening and distributing the mail, sending post and packages, photocopying, maintaining stationary levels and consumables, faxing, filing etc

· Manning the Office switchboard

· Maintaining the Company email account and forwarding on emails as appropriate

· Organise venues for meetings and forums

· Maintaining the Health and Safety in the working environment

· Undertake in the general administrative duties as required, such as typing, filing, photocopying, sorting post etc.

· Oversee in the maintenance of systems such as key cupboard, stationary stock, booking out of equipment; cameras, mobile phones etc.

· Ensure all resources are maintained, such as PDF’s, H & S files, mentor packs, handbooks, ID Cards etc.

· Ensure all minutes for meetings are accurately typed and distributed.

· Assume responsibility for the photocopying, distribution and circulation of information.

· Ensure emails are checked daily and reply or pass on information as needed.

· Front desk reception – providing first point of contact to internal and external customers

· Reception Duties – answering the telephone and recording messages as appropriate.

· Typing – providing administrative support to the Office team – often involving a high level of confidentiality

· Minute-taking in meetings and disciplinary hearings

· Confidentiality – Maintain confidentiality at all times.

· Liaising with IT support for general Company IT queries and virus protection

· Maintaining links with the Service Managers and other Office staff for meetings and forums

· To attend any training deemed as necessary in order to effectively fulfil the role.

· To undertake qualifications if necessary or appropriate (e.g. NVQ)

· To monitor own development and keep personal training records up to date

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