Referencing Administrator (Pre-Employment)

Job Title: Referencing Administrator (Pre-Employment)

Reporting to: HR Manager

Salary Band: £16,000-£18,000 per annum

Closing Date: 4-Nov-2019

Hours: 37.5 per week

Location: Newark

Main Duties:

  • Liaise with the recruitment team to understand the number of vacancies within the business to help plan the workload
  • Keep exceptional records/tracking tools to ensure there is no room for error in the referencing processes
  • Liaise with interviewing managers
  • Screen application form/CV to ensure we have enough information to complete the referencing checks
  • Chase for responses by telephone where necessary
  • Complete paperwork/trackers accurately and in full so any member of the team can check on progress of their candidate
  • Liaise with Regional Admin to ensure DBS Checks are being carried out on time and inn full – ensure you receive the complete information
  • When references are returned, ensure the dates and additional information accurately tie in with the application form/CV data and escalate any issues
  • Complete the pre employment signing off process when all the information has been received
  • Keep managers up to date with progress, providing weekly reporting to the relevant managers
  • Partake in any training that may be required
  • Assist with administration within the HR Department when business needs dictate
  • Visit services as and when required to ensure you are building an understanding of Eden
  • Suggest and implement ways of streamlining the process
  • Create a positive impact on the recruitment and pre employment checking process
  • Identify the need for Risk Assessments as and when required
  • Fully embrace and live the Eden Values


  • High attention to detail
  • Excellent IT Skills – particularly Excel
  • Exceptional organisational and time management skills
  • Previous experience of similar role would be advantageous
  • Good commercial understanding
  • Ability to demonstrate passion for the role
  • Confident telephone manner
  • Excellent written skills (including the construction of emails)
  • Flexible approach to workload and able to demonstrate a positive and professional outlook internally and externally
  • Able to demonstrate the need for routine and compliance with procedures
  • Ability to work under time constraints whilst balancing priorities


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